Rules and Forms
PhD General Rules
Every six months (in July and in January), Ph.D. students submit an activities report to the track coordinator, previously approved by the supervisor. In the report, they account for the research and teaching activities and report publications and progress with their dissertation.
In case of a negative evaluation, the Ph.D. student will quit his/her program because will not be allowed to enroll for the next year.
Authorization (form updated in 2023)
Request of Refund (form updated in 2020)
Personal information form (needed just at the first request of authorization)
Instruction and Notes 2020 from the Director's Department (Read carefully, very important!)
The administrative procedure is the following:
the authorization form in .pdf format must be sent to firstname.lastname@example.org , already filled with all the required data in, and the signatures from you, and your supervisor.
Dr Livia Tamburro will check the form, and she will ask for the signature of the PhD Coordinator. Then she will send the forms to the DMD administration by email, with the interested PhD students in cc.
Mind the forms related to the research travel refund are available at this link also: Modulistica Missioni/Trasferte (uniroma2.it)
Mind sending the authorization at least two weeks before your departure, otherwise the administration can not accept it.
The request of advanced payments, and the use of the car are not allowed for PhD students refund.
As regards the request of refunds also, please send the form already filled in and signed to Dr Livia Tambutto at email@example.com along with bills, receipts, travel tickets, and the attendance certificate of the conference/course/workshop, so that she can check its completion and correction. Just after her positive check, you are supposed to bring personally the form and the original paper documents in a closed envelope to the Office of the Dean of the School of Economics (1st floor, Bldg B). There you will find a dedicated post box. The front desk staff will ask you a signature for the documents submission confirmation.
Please find here below the name of the PhD accounts “UPB” available for PhD students in the year 2023:
PhD in Management:
MD_XXXVIII_I for the 1st year,
MD_XXXVII_II for the 2nd year,
MD_XXXVI_III for the 3rd year,
so usually in this format “MD__cycle_year”
Feel free to contact Dr Livia Tamburro at firstname.lastname@example.org for any doubts or questions.
Forms_PhD career or scholarship interruption
Ph.D. students can ask to interrupt the Ph.D. career in particular situations, max for 18 months in the whole path.
Good reasons are serious and certified motivation, health issue, specialization program attendance, job trial (max 6 months, without scholarship).
Download the form "Ph.D. interruption request" at this link
Download the form to resume the Ph.D. career at this link
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Ph.D. students can also decide to interrupt the scholarship in case they have different financial resources.
Download the form at this link
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Ph.D. students can ask for an extension of their Ph.D. career in particular situations, max for 12 months.
Certifications_PhD status and achievement
Certificates for PhD candidates
PhDs and PhD candidates can make use of certificates and self-certification to attest their status.
WHEN TO USE A SELF-CERTIFICATION
In order to give proof of personal and professional status before the Italian Public Administrations and Italian public services self-certifications must be used. Please note that this general provision does not apply to the requests for the permit of stay (or its renewal) to be submitted to the Questura.
WHEN TO USE A CERTIFICATE
- can be used to give proof of personal and professional status before public and private legal persons both in Italy and abroad as well as before Italian Embassies and Consulates in foreign Countries;
- must be used to give proof of the personal and professional status before the Questura, with a view to ask for the permit of stay or its renewal.
Certificates to be submitted to the Territorial Office of the Government (Prefettura), with a view to have the PhD diploma legalized and officially translated, require the registered signature.
As a rule, a duty stamp of Euros 16,00 must be affixed on each certificate. The duty stamp is not required only if the certificate is issued for the following purposes:
- Scholarship applications;
- Visa applications to be submitted to the Italian consular authorities abroad;
- Permit of stay applications and requests for its renewal.
HOW TO OBTAIN A SELF-CERTIFICATION OR A CERTIFICATE
1) Download a certificates and self-certification on Studenti Online on Delphi
You can log in on StudentiOnline at any time with your ID number as user and password to download certificates and self-certification attesting:
- Your enrollment in a PhD Programme;
- Your admission to the final exam;
- The awarding of the PhD degree;
- Proofs of payment of tuition fees for each academic year to be used for tax purposes.
Please, note that in case of loss of the user and password, an account recovery procedure is available. In case of failure to complete the above procedure, a request for the email account recovery can be sent to email@example.com. The scanned copy of a valid ID document must be attached.
2) Request certificates and self-certifications to the PhD School Office
In order to receive certificates different than those available on StudentiOnline, a request must be sent to the PhD Unit staff, using the following Request Form.
The request can be submitted:
- Sending an e-mail to firstname.lastname@example.org, together with both the scanned copy of a valid ID document and a duty stamp (Euro 16,00). The original duty stamp can be submitted to the PhD Unit in person or via postal service. This will be affixed on the certificate, when the latter will be ready to be collected.
- Via Postal service to Scuola di Dottorato di ricerca - via Cracovia 50 - 00133 – Roma;
- Submitted to the PhD School Office in person during opening hours.
The certificate can be collected in person at the PhD School Office during opening hours. The document can be also collected by a person delegated by the applicant.
Copy of the certificate can be sent by email. In this case, a duty stamp (Euro 16,00) have to be submitted to the PhD School Office, by post or in person.
PhDs awarded of their degree between 1999 and June 2018 can collect their Diploma at the PhD Unit during opening hours. Please, note that only the PhDs, who have already paid the appropriate fee, are entitled to receive the Diploma.
The Diploma can also be collected by third persons provided with a written authorization and the copy of a valid ID document of the applicant.